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Bookkeeper // Administrative Assistant



Open until filled - first interviews mid March


We are a 501(c)(3) visual arts non-profit with first class gallery exhibits, classes and public programming, including 2 dynamic annual festivals. We are passionate about artist advocacy, arts education and public service. This position works directly with the Executive Director. We are looking for a motivated, positive person to fill the part-time position of Administrative Assistant/Bookkeeper. This position will volley back and forth between Quickbooks, databases, registrations, etc. and engaging with the public. The perfect candidate is able to multi-task, prioritize and move between these roles with ease.



  • Bookkeeping

  • Accounts receivable and vendor relations

  • Financial reporting

  • Payroll

  • Paying monthly taxes

  • Donor Database Management and correspondence

  • Class registration

  • Bulk Mailings

  • Answering the phone and responding to Emails during Office Hours (currently Tues-Friday, 10-4)

  • Help with events and programming as needed

  • Purchase of office and programming supplies

  • Website maintenance



  • Proficiency and 2+ years experience with Quickbooks accounting software

  • Experience and comfort with Microsoft Office applications, especially Excel

  • Friendly and helpful demeanor with the public

  • Willingness to learn and accomplish new skills and tasks

  • Current driver’s license and means of transportation

  • Must be organized and detail oriented

  • Able to work some evenings and weekends as needed

  • 2+ years experience working as a bookkeeper/office manager or related field



  • Knowledge of art, design or creative practices

  • Experience with non-profit organizations

  • Bachelor’s Degree

  • Website maintenance experience, specifically with Wix



  • $20/hour, average 24 hours/week with additional hours available if desired during events and the holiday season.

  • Discount on gallery purchases and classes


Please send your resume with relevant work experience to In your email, please include any helpful information that is not included in your resume, along with 3 references, including a current/former supervisor.

We will review applications early March and be in touch for interviews. Thank you!

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